Across your projects
Manage competing projects by choosing what deserves your time next.
Clients, projects and roles share the same workday. GapRail brings the next actions and your calendar availability together so you can make one realistic choice.
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GapRail with sample data
You have 40 minutes. Which project gets them?
The launch task is waiting on approval. The proposal needs a longer block. The client review can start now and fits.
Illustrative example
“Client launch” isn’t a task you can start.
“Client launch” may contain dozens of tasks. “Review the launch brief — 30 minutes” is an action you can compare with another deadline and a real opening.
See how tasks and calendar availability work together →Five projects can all feel urgent, but you still have one next hour.
Put the next actions side by side, compare what is due and important, then see what fits the time you actually have.
You may have a few questions before you get started.
How do I choose between tasks from different projects?
Compare their priorities and deadlines first. Then check which tasks you can start and which fit the time before your next commitment.
Should the loudest client always come first?
No. Keep the priority and deadline visible for each task so you can compare the work across clients, rather than deciding from the latest message alone.
What if an important task cannot be started yet?
Mark it waiting while you are waiting on what you need. That keeps it separate from work you can start now.
Can I add a list of tasks at once?
Yes. You can add tasks manually or paste in a list to go faster.
Know which project gets your time next.
Get Started →7-day free trial · No card required · $11/month after